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(2) to encourage coin machine operators to understand the nature and actions of their government as to important political issues and to be aware of the qualifications of elected officials and candidates for elective office in the State Government. (3) to protect, and encourage the private enterprise system by encouraging members and others to participate in the political process. (4) to encourage qualified candidates to seek elective office. (5) to assist Illinois Coin Machine Operators in organizing themselves for more effective political action and in carrying out their civic responsibilities. (6) to receive contributions and to expend the monies so contributed to assist, by means of direct financial contributions, candidates for elected offices, political action committees, and others whom it is believed are in general agreement with the objectives and purposes of this committee. (7) to solicit funds for the purposes set forth herein by mail, by personal contact, and by any other lawful means. (8)
to do any and all things necessary or desirable for the attainment
of the purposes stated above. Regular -- The regular members of the ICMOA Political Action Committee shall be those individuals who are operator members in good standing of the Illinois Coin Machine Operators Association. Associate -- The associate members shall include any person NOT engaged in the operation of coin operated music or amusement machines in the State of Illinois, but who is interested in the coin operated amusement machine business as a manufacturer, distributor, supplier, or other capacity. Contributions to the ICMOA-PAC shall be subject to the approval by the Executive Board and such funds shall be disposed of at its direction, except as otherwise stated herein. The Executive Board of the Committee shall have general supervision and control of the affairs and funds of the Committee and shall establish the policies of the Committee. The members of the Board shall serve without compensation. Section 2: Composition The Executive Board shall consist of at least five (5) and not more than nine (9) individuals who are coin machine operators in the State of Illinois including not more than two (2) associate members who serve on the Executive Board without voting privileges. Such membership of the Executive Board insofar as is practical, shall reflect a cross-section of businessmen in the Illinois Coin Machine Operators industry. Section 3: Terms The members of the Executive Board shall be appointed by the ICMOA Executive Committee for a term of two (2) years or until their successors are appointed and qualified. Terms of the Executive Board members shall be established so that approximately one-half of the members terms expire at the end of every year. Section 4: Vacancies Vacancies
in the Executive Board must be filled by the action of the ICMOA
Executive Committee by the appointment of a person or persons to
hold office for the remainder of any unexpired terms. The general officers of the Executive Board shall be a Chairman, a Vice-Chairman, and Treasurer and such other officers as the Executive Board shall determine. The Treasurer shall be authorized to receive contributions and make expenditures of the funds so contributed, all with the advice and consent of the Executive Board. Section 2: The Chairman The Chairman shall be the chief elected officer of the Committee, shall preside at all meetings of the Executive Board and shall be an ex-officio member of all committees appointed by the Executive Board pursuant to Article VII hereof. Section 3: Treasurer & Assistant Treasurer The Treasurer shall perform such duties as are customarily performed by the Treasurer of a committee or as shall be prescribed by the Executive Board, all in accordance with the applicable laws of the Illinois Campaign Financing Act pertaining to Political Action Committees and such regulations as may from time to time be adopted by the Illinois Campaign Financing Act, and any and all other applicable laws, regulations and rules pertaining to such committees either Federal or State. The Treasurer shall be the custodian of the funds of the Committee, shall prepare and present a financial report at each Annual Meeting or at such other time or times designated by the Board, and shall be an ex-officio, voting member of all committees appointed by the Board pursuant to Article VII hereof. The Treasurer shall collect all dues and other funds or contributions of the Committee pursuant to and in accordance with the applicable laws and regulations of the Illinois Campaign Financing Act pertaining to Political Action Committees, and with the advice and consent of the Chairman or the Executive Board thereof, except as otherwise provided herein. All expenditures made by or on behalf of such Committee shall be by check and signed by the following officers -- Chairman, Vice-Chairman, Treasurer or Assistant Treasurer, according to the check signing policy set forth below: b. Checks drawn on any ICMOA-PAC account less than $300.00 may be signed by one (1) officer member of the Executive Board and one (1) staff person who is assigned to perform services for the ICMOA-PAC. Section 4: Accounting b. To the extent required in each instance, by either Federal or State law, the full name, mailing address, occupation and principal place of business of a person or committee making a contribution and the date and amount thereof. c. All expenditures made by ICMOA-PAC, and its State funds. d. The full name and mailing address (Occupation and principal place of business, if any) of every person or committee to whom or on whose behalf any expenditure is made, and the date and amount thereof. e. Receipted bills, stating the particulars for every expenditure made by ICMOA-PAC and its State funds as required by State law. f.
Such other books or accounts as may be required in the conduct
of the business of ICMOA-PAC. The
Executive Board may fill vacancies in offices of the Committee by
appointment for the remainder of the unexpired term subject to approval
by the ICMOA Executive Committee. The annual meeting of the ICMOA-PAC shall be held at such times as determined by the Executive Board which are concurrent with the annual membership meeting of ICMOA. Section 2: Special Meetings Special meetings of the Executive Board may be called by the Chairman on his own initiate or upon the written request of any three (3) members of the Board. Section 3: Notice of Meetings Notice of all regular and/or special meetings of the Executive Board shall be in writing and shall be mailed to members of the Executive Board at least five (5) days prior to the time of the meting, but notice of a special meeting may be made by telephone to each individual at least two (2) days prior to the time of the meeting; such notice of a meeting may be waived by the Executive Board members and appearance at a meeting shall constitute a waiver of notice thereof. Section 4: Attendance at Meetings If any member shall fail to attend three (3) consecutive Executive Board meetings, without being duly excused from such attendance by such Board, his membership on the Board will automatically terminate and be vacated and the President of ICMOA shall appoint a replacement for this vacancy to fulfill the unexpired portion of his term. Section 5: Quorum A
majority of the Executive Board shall constitute a quorum for the
transaction of business at any regular or special meeting. The Executive Board of the Committee, by resolution adopted by a majority of the directors in office, may designate and appoint an Executive Committee of the Board which shall consist of three (3) members to the extent provided in such resolution, shall have and exercise all of the authority of the Executive Board, except that such committee shall have no authority in regard to amending, altering or repealing the Bylaws or electing, appointing or removing any member of the Executive Board or any director, officer or member of the Committee. Section 2: Other Committees The
Committee shall have such other committees as the Executive Board
determines are necessary and desirable for carrying out its purposes
and objectives. Adequate books and records shall be kept by the Committee as required by law. The books and records of the Committee may be audited as determined by the Executive Board. Section 2: Deposits The
funds of the Committee shall be deposited in a separate, segregated
fund to the credit of the Committee in such bank or depository as
the Executive Board may select. |
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